Daren Howell considers why now is not the time to be complacent about how your organisation handles its data … Data is power....
Companies now recognise they cannot afford to be unavailable for any significant period of time – customers will simply go to a competitor – and, consequently, organisations are becoming ever more aggressive with their availability and recovery goals. Adding to the challenge, globalisation means today businesses need to recover on a wider geographic scale than ever before.
There are many reasons why organisations fail to meet high availability and recovery targets – among them lack of resources, skills, testing and plans – but one of the most common problems is IT disaster recovery plans being out of sync with the production environment. This is perhaps unsurprising when with today’s complex production environments just one change a month per system can result in more than 10,000 configuration changes before each annual test.
In addition, the majority of organisations focus testing on recovering IT systems rather than recovering business services and applications, creating a potential shortfall in meeting stakeholder exepctations when recovery is for real.
Last year, we developed our Managed Recovery Programme (MRP) to help organisations align their recovery plans to their business continuity objectives and provide the skills and resources to fully document the recovery processes and undertake the recovery during testing and invocation. This service enables organisations to focus their valuable resources on their production environment.
The underlying philosophy of the service is to recover customers’ business processes and applications, not just their servers and reduce downtime to the absolute minimum. We recognised that by applying our Business and ICT Continuity expertise, as well as our experience of performing recoveries and managing critical systems, we could remove unnecessary pain points while giving customers the assurance of achieving an application recovery time to an SLA.
But MRP is not just for those customers who experience problems. Regular testing is vital – whether to comply with regulatory or audit requirements or provide stakeholder reassurance – but it can be costly, time-consuming and takes resources away from running production projects the business depends on. For this reason, MRP can benefit all types of organisation, not only those that have experienced the headaches and expense of a difficult test or recovery as we can run the tests on their behalf. Here are some of the reasons why MRP is proving an attractive proposition for many companies:
So how does MRP work in practice? MRP is delivered following a 10 stage ITIL-based process. From the start, Sungard AS deploys an MRP team to work with the customer to review existing practices and develop a recovery solution that will deliver against the business recovery objectives. A complete set of ITIL-focused processes and documentation is produced so that at time of test or invocation Sungard AS is in a position to recover the customer’s environment, to the agreed level of service, allowing them to concentrate on their core activities.
Service design and onboarding
This first stage is a recovery information gathering exercise that starts with a workshop involving core management team and technicians to enable SunGard to fully understand the application landscape and assess the requirements of a recovery solution. We then start developing a recovery solution and associated plans and procedures to meet the business continuity objectives.
Following the initial set of documentation we conduct a Procedure Verification Test in partnership with the customer to verify that all the knowledge gained, documentation produced and solution implemented are all valid and proven. It’s about proving we are able to achieve the customer’s objectives before moving on to an SLA-backed managed recovery service.
The service now moves into the ‘business as usual’ state whereby the operations teams conduct tests, and recover applications on a client’s behalf. We embed ourselves into the client change management process in order to manage change control throughout the life of the contract, maintain recovery documentation and conduct regular reviews with key stakeholders to ensure contract schedules are aligned, services are up-to-date and that the recovery strategy continues to meet the changing needs of the business.
To find out how HCL Insurance BPO Services Ltd benefitted from MRP, click here.